Administrative Assistant / HR Assistant / Front Desk Assistant /Office Assistant

Gracie Aquino
9611 N. 52ND DRIVE, GLENDALE, AZ 85302
Cell: 602-790-1533 – jagres54@yahoo.com

Summary
Familiar with both IBM, PC-DOS and Macintosh operating systems plus MS Office software, Outlook, Word, Excel, Access with queries, PowerPoint presentations, Publisher, QuickBooks, IMS Series, Internet, AS400, HRIS system and a variety of other software applications. I have ten year’s experience in creating Purchase Req.’s, and Purchase Orders and account reconciliation along with making bank deposits. I have excellent time management and organizational skills. I am also a very detailed person that thinks things through before acting. I am a self-motivated, dependable, and goal-oriented employee. Skilled in written and verbal communications, and I also have bilingual skills. I have also covered the front desk as a Receptionist and as an Administrative Assistant for over 15 years, and have professional standards with all coworkers. I would also like to mention that I believe in Teamwork and I like to be proactive. I have also had many years of experience as a Receptionist and I understand how important that position is for any firm.

Highlights
ï‚· Spreadsheet management • Microsoft Excel Certified
ï‚· Microsoft Office Proficiency • Strong Interpersonal Skills
ï‚· Meticulous attention to detail • Bilingual
ï‚· Results-oriented • SharePoint
ï‚· Self-directed • PowerPoint
ï‚· Excellent communication skills • HTML
ï‚· Computer-savvy • Excellent Attendance
ï‚· Strong problem solver • Created many Word Fill In files
ï‚· Advanced MS Office Suite knowledge • Created many Excel Graphs and Drop Down Lists
ï‚· Resourceful • Managing Outlook Calendars for several Managers & Supervisors
ï‚· Pleasant demeanor • Understands grammar
ï‚· Customer service-oriented • QuickBooks expert
ï‚· Invoice processing • Advanced clerical knowledge
ï‚· Multi-line phone proficiency • Critical thinker
ï‚· Filing & data archiving • HIPAA compliance

Accomplishments
I trained over 40 vendors for their State required NPS/GAP monthly reports. I also completed the monthly District I Therapy and NPS Reports for all Supervisors and Managers. I also created fill in reports in Word, Excel (with graphs), PowerPoint, Microsoft Access and SharePoint. Teamwork is very important to me; therefore, I would help anyone in the department that needed help on any of the software as well as their computer problems.

Experience

Administrative Assistant III
May 2005 to August 2013
District Central DDD/DES – Phoenix, AZ
ï‚· Prepare the following monthly reports and tasks for DDD District I, and some for all of Maricopa County
ï‚· District I Occupancy & Vacancy Reports for DPM and the Network Manager
ï‚· District I Site Vacancy Reports for DPM and Network Manager
ï‚· District I NPS/GAP Reports for 100 Vendors/Providers and then send to State Litigation Officer, DPM & Network Manager
ï‚· Create Excel, Word, MS Access and SharePoint reports and forms

ADMINISTRATIVE SPECIALIST
January 2003 to May 2005 - Cartwright School District - Phoenix, AZ
ï‚· Serve as Principal’s liaison between teachers, nurse and support staff
ï‚· Order all office supplies and distribute to staff
ï‚· Compose correspondence for Principals, fundraisers and support staff
ï‚· Monitor our supply budget spending
ï‚· Schedule all fall and spring picture appointments for our campus
ï‚· Maintain all office equipment for front staff, and teachers
ï‚· Notarize all type of documents
ï‚· Prepare all Student Council monthly statements for District Office
ï‚· I coordinated payroll preparation for our support staff, and account reconciliation for students along with making bank deposits

ADMINISTRATIVE SPECIALIST
January 2001 to January 2003 - Sheely Farms School - Tolleson, AZ
ï‚· Serve as Principal’s liaison between teachers, nurse and support staff
ï‚· Order all office supplies and distribute to staff
ï‚· Compose correspondence for Principals, fundraisers and support staff
ï‚· Monitor our supply budget spending
ï‚· Schedule all fall and spring picture appointments for our campus
ï‚· Maintain all office equipment for front staff, and teachers
ï‚· Prepare all Student Council monthly statements for District Office
ï‚· I coordinated payroll preparation for our support staff, and account reconciliation for students along with making bank deposits

Education
Associate of Arts: Computer Science - Glendale Community College – Glendale, Arizona
June 11, 2014

Dear Recruitment Manager:
This letter is in reply to your advertisement online for the Administrative Assistant/Receptionist/HR Assistant/Office Assistant position.
I have over 15 years’ experience working in an office environment and I have worked with upper level Supervisors, Managers and Directors. In my having a lot of computer experience and knowledge they could count on coming to me for any tough projects that they may have needed right away.

I look forward to applying my skills, energy, and enthusiasm to the challenge of a busy office such as yours. I would also like to mention that I am bilingual and I am capable of speaking and writing in Spanish.
I am a very hard worker and I have excellent attendance. Therefore, I would most definitely be eager to start work with your firm, and I am available for an interview to discuss my qualifications and your requirements at your convenience.
Sincerely,
Gracie Aquino
602-790-1533
jagres54@yahoo.com

  • ID#: 83605
  • Location: Glendale, AZ , 85302

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